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How VZO Empowered UCF to Streamline Orientation with Innovative Checkpoints

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Industry

Education

Challenge

UCF, a large university with over 60,000 students, struggled to efficiently manage their orientation program. They were relying on paper-based check-in processes that were time-consuming, error-prone, and required significant staffing resources. This made it challenging to accurately track student attendance and plan for future orientation events.

Results

By implementing VZO's multi-checkpoint feature, UCF was able to streamline their orientation check-in process and gain real-time visibility into student attendance. This not only saved the university over $70,000 in staffing costs, but also freed up orientation leaders to focus on providing a more engaging experience for students. The data-driven insights from the checkpoints also enabled UCF to make more informed decisions about their orientation program.

Key Product

VZO

govzo.com
98%
student check-in completion rates at each orientation event
75%
Reduced orientation check-in time by 75%
$70,000
Reduced staffing costs

"The multi-checkpoint feature from VZO has been a game-changer for our orientation program. By empowering students to take ownership of the check-in process, we've not only streamlined operations and saved significant costs, but also enhanced the overall experience. The seamless integration with our internal reporting has provided invaluable data-driven insights that have allowed us to make more informed decisions. VZO has truly been a trusted partner in helping us innovate and elevate our orientation program."

Dr. Ryan Newton

Director, First year Experience @ UCF

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About UCF

The University of Central Florida (UCF) is a large public research university located in Orlando, Florida. With over 60,000 students, UCF is one of the largest universities in the United States. Known for its innovative approach to higher education, UCF has been recognized as a top-tier institution, ranking among the nation's best universities for undergraduate education and research.

The Challenge

As a large university with over 60,000 students, UCF faced significant challenges in efficiently managing their orientation program. Their reliance on paper-based check-in processes was time-consuming, error-prone, and required significant staffing resources. This made it difficult to accurately track student attendance and plan for future orientation events, hindering their ability to provide a seamless and engaging experience for incoming students.

The Solution

Seeking a more innovative and streamlined approach, UCF discovered VZO's multi-checkpoint feature. This solution empowered students to take ownership of the check-in process, allowing them to self-service through mobile QR code scanning.

"The multi-checkpoint feature from VZO has been a game-changer for our orientation program," said Ryan Newton, Director of First-Year Experience at UCF. "By empowering students to take ownership of the check-in process, we've not only streamlined operations and saved significant costs, but also enhanced the overall experience." 

The Results

By implementing VZO's innovative solution, UCF was able to achieve remarkable results:

  • Reduced staffing costs by over $70,000 during the summer orientation program
  • Achieved a 99.2% student check-in rate across 40 orientation events
  • Decreased orientation start time by 2 hours, from 8am to 10am, by streamlining the check-in process
  • Increased the percentage of students completing all 3 checkpoint steps from 85% to 98%

With VZO's innovative multi-checkpoint feature, UCF was able to transform their orientation program, delivering a more engaging experience for students while driving significant operational and cost efficiencies.