How do I schedule and manage meetings using Outlook and the shared team calendar?

Open Outlook and switch to the Calendar view.
Under All Group Calendars, click on VZTeamCal.
For easier scheduling, switch to Day view in the calendar.
You have two ways to begin:
- Click "New Meeting" in the top toolbar, or
- Double-click on an available time slot.
Fill out the meeting details:
- Title: Add a subject.
- Date & Time: Set your start and end times.
- Recurrence (optional): Click "Make Recurring" to set up repeating meetings.
- Invite Body: Add any meeting agenda, notes, or details.
- Add a Teams or Zoom link (if virtual): Click "Teams Meeting" or "Add Zoom Meeting" to generate the link.
- Set reminders (optional).
Add attendees: Enter email addresses in the “To” field.
Click Send to send out the invite.
✅ Follow up with the client or attendees to confirm the invitation was received.

Use this process when a meeting from your personal calendar doesn’t drag over successfully.

Open Outlook and go to the Calendar view.
On your personal calendar, select the meeting you'd like to copy.
(Tip: Don’t open the meeting — just left-click to highlight it.)
Press Ctrl + C to copy it.
Under All Group Calendars, hover over VZTeamCal, then right-click and choose Open in New Window.
In the new window:
- Go to View > Change View > List to switch to List View.
Press Ctrl + V to paste the copied meeting into the shared calendar.
To verify:
- Switch the view back to Calendar via View > Change View > Calendar.
- Navigate to the event’s date to ensure it was added correctly.

This article walks you through the step-by-step process of scheduling meetings in Microsoft Outlook, including how to create a new meeting, add attendees and conferencing links, and how to copy existing meetings into the shared "VZTeamCal" team calendar.